TROOP 168 MOBILIZATION PLAN – updated 9.26.20
The Troop Mobilization Plan is to mobilize the troop in an organized manner to a predetermined area or place. This troop may be called upon in the event of a natural disaster, service request or a local emergency, in which case this plan will come into effect.
1. The troop adult leaders (Charter Organization Representative, Committee Chairman or Scoutmaster) are notified to assist with a Service Response.
2. The troop adult leadership will write a scripted message which is to be delivered to each Scout, including any necessary response or feedback and a reminder to receive permission from parents for the action.
3. The troop adult leadership sends an email with the scripted message to the troop email list.
4. The Scoutmaster notifies the Senior Patrol Leader (SPL) to implement the Troop Mobilization Plan and gives the SPL the scripted message and necessary information to begin the troop mobilization. All scouts are asked to respond to the email with a “Yes” or “No” to signify their participation status.
5. If time permits, the Scoutmaster and SPL count the responses and initiate phone calls to those that did not respond. If email is not available, the SPL begins the task of contacting and informing all Scouts about the troop mobilization using the Phone Tree Steps and scripted message provided by the Scoutmaster.
7. Scouts report to the emergency response location at the stated time according to instructions received.
8. The SPL leads the troop members in an “after-action” lesson using the Evaluation Process of the Troop Mobilization Plan in order to improve upon subsequent troop mobilizations.
9. After the troop has met and executed its designated task, the SPL and Scoutmaster must select a date for another drill roughly six months from the current date.
1. Bring a complete Personal Emergency Service Pack and any other items that you are instructed to bring.
2. Wear a Class A Uniform to the emergency response mobilization location, unless told otherwise.
3. Be prepared to stay for the entire length of the Emergency Service Response, or until dismissed by the Scoutmaster or the Senior Patrol Leader.
4. Upon arrival at the emergency response location, Scouts and adults will be given assignments.
5. Direct all communications, questions, or requests for information from outsiders to the Scoutmaster and/or the SPL at all times.
6. Report all injuries received at anytime, no matter how minor, to the Scoutmaster and SPL.
Scoutmaster calls SPL, SPL calls Patrol Leaders, Patrol Leaders call member of their patrol.
Phone or Physical Message Tree Steps
The Scoutmaster notifies the Senior Patrol Leader (SPL) to implement the Troop Mobilization Plan and gives the SPL the scripted message and necessary information to begin the troop mobilization.
Troop Mobilization Script: 1. Purpose of the mobilization. 2. Pen and paper. 3. Location. 4. Time. 5. Uniform requirement. 6. What to bring. (Personal Emergency Service Pack, tools, etc.) 7. Feedback for the Scoutmaster or SPL. 8. Confirmation whether they will be participating in the troop mobilization.
2. The Scout uses the Phone Tree Steps and the scripted message to contact the Scouts on the next lower level of the Phone Tree. The SPL will call the Patrol Leaders using the latest phone list. He will make sure that they have pen and paper. He will then clearly read the scripted message and ask them to read it back.
3. The caller checks and verifies that the Scout called has the names and numbers of the people he must in turn call. If this information is currently inaccessible, the caller should provide this information.
Tree Rules: 1. Call until you talk to a person or call the people whom the unavailable person would have called. 2. Make sure the Scout called has pen and paper. 3. Read the information slowly and clearly. 4. Ask that the Scout to read the information back to verify. 5. If needed, provide the names and numbers of Scouts in the next branch of the phone tree. 5. The Patrol Leaders repeats this process to the patrol members. 6. The Scouts on the next “level” on the phone tree repeat the calling process until everyone has been contacted.
Contingency Plan C: If phones are unavailable the phone tree will still be followed. Instead of calling the Scouts, personal contact in required. You must find a means of transportation to the house of Scouts on the phone tree. Addresses to houses may be found in the troop roster.
Individual Scout Duties:
Make sure your contact information is up to date on the troop roster.
Keep a copy of the troop roster for future use.
Respond to mobilization emails or phone calls with a Yes or No answer about participation.
Prepare items necessary and report to the mobilization event.